Administrative Assistant (Admin Generalist Coord), Recreational Sports
Indiana University

Department

RECREATIONAL SPORTS (BL-RECS-IUBLA)

Department Information

The Office of Student Life focuses on three key areas to support the student experience and their success: Care and Advocacy, Health and Well-being, and Involvement and Belonging.

Recreational Sports is a critical part of supporting student well-being and is a primary entry point at Indiana University Bloomington for supporting students in their health and wellness. Our mission is to connect, inform, and inspire people to lead an active, healthy lifestyle. We serve over 36,000 students, faculty, staff, and public participants annually. Our team consists of 46 appointed staff members, and over 800 part-time student staff members. Our organization fosters a team focused, collaborative work environment that emphasizes strong business practices, operational excellence, and participant development. Our organization is committed to a student development philosophy that encourages student involvement in decision-making and leadership.

Recreational Sports is committed to promoting learning and respect by integrating diversity, equity and inclusion in all programs, interactions, and partnerships. We commit to creating and maintaining an inclusive environment where all people are respected, valued, and affirmed so that they may know they matter and belong at Indiana University.

Job Summary

This critical Administrative Assistant role helps to support Recreational Sports programmatic and event coordination in partnership with the Associate Director of Programming and the programming units directly supporting student wellness and success. This position involves a diverse range of tasks, combining organizational skills, attention to detail, ability to maintain confidentiality, and excellent communication abilities.

Department-Specific Responsibilities

• Provides administrative support to Recreational Sports programming units, exercising confidentiality, tact and diplomacy.
• Manages executive's calendar, meetings, travel, budget, and correspondence.
• Provides support for the collecting, organizing and reporting from various sources related to the participant experience and involvement in RS programs.
• Collaborates with assigned workgroups to support administrative aspects of ongoing projects.
• Assists in organizing meetings, preparing materials, and maintaining notes and action items.
• Assists in supporting Recreational Sports events to highlight and celebrate the member and student employee experience,
• Supports scholarship and student employee application processes.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.

General Responsibilities

• Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
• Organizes office operations and procedures, such as the creation of Word and Excel files, bookkeeping, and preparation of payroll, flow of correspondence, filing, requisition of supplies, and other office services.
• Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.
• Monitors the use of office supplies and equipment, reorders items as required.
• Ensures that office procedures and policies are being maintained and communicated.
• Compiles, copies, sorts, and files records of office activities.
• May perform other duties related to maintaining an internal website and/or working with social media.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 2 years of relevant experience

SKILLS

Required

• Proficient communication skills
• Effective interpersonal skills
• Excellent organizational skills
• Demonstrated ability to maintain confidential information
• Demonstrates excellent judgment and decision making skills
• Ability to simultaneously handle multiple priorities
• Maintains a high degree of professionalism

Preferred

• Experience with event planning
• Experience using Microsoft Office products

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. It requires the ability to move and transport objects and equipment weighing up to 10 pounds. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

To learn more about Bloomington, Indiana, click here.

Work Location

IU Bloomington campus

This is an in-person position.

Advertised Salary

$37,500 - $42,500 per year

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Generalist
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

---