Administrative Assistant
Beacon Hill Staffing Group, LLC

Job Title: Administrative Assistant
Company: Beacon Hill's Client

Hybrid Schedule (including training) - Can be flexible

Mon-Fri, Regular Business Schedule

Direct Hire Opportunity

About Our Client:
They are a dynamic, fast-growing talent solutions firm dedicated to connecting senior-level professionals in accounting, finance, human resources, and project management with our clients. They are redefining how talent and companies connect, creating impactful relationships and empowering our consultants with the flexibility they seek. Their core values-Take Care of People, Connected for Life, Go the Extra Mile, and Do the Right Thing, Always-are at the heart of everything we do.

Job Summary:
We are seeking a detail-oriented, personable Administrative Assistant to join our team. This professional will play a key role in supporting our Managing Directors and internal teams, ensuring smooth operations across our fast-paced, collaborative firm. If you're excited to work in a high-growth environment and connect with clients and consultants alike, this role could be a great fit!

Key Responsibilities:

• Support Managing Directors:
  • Meet regularly with Managing Directors to prioritize weekly tasks
  • Manage and organize MD's email, providing prioritized support
  • Prepare daily calendars, confirm meetings, and manage reservations
  • Coordinate team meetings and KPI reporting with the Operations team
  • Calculate mileage, manage expense reports, and submit to Accounting
  • Schedule and track internal team annual reviews
  • Greet clients and consultants for in-office meetings
  • Handle additional administrative tasks as needed
• Support Office Team:
  • Provide backup support for other administrative roles during peak times
  • Assist with planning company-wide client and consultant events

Qualifications:

• Passionate about joining a growing company and contributing to its success
• Relevant administrative experience, ideally within a talent solutions or consulting firm
• Strong interpersonal skills and a knack for building quick rapport with clients and consultants
• Ability to juggle multiple tasks and prioritize work effectively
• Critical thinker with strong organizational skills and attention to detail
• Excellent written and verbal communication skills

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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