Administrative Specialist
University of North Texas

Title: Administrative Specialist

Employee Classification: Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Vice Provost Student Success

Department: UNT-Student Success-Gen-111050

Job Location: Denton

Salary: Salary commensurate with experience

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Office of Advising Services promotes high-quality advising across UNT's advising units through coordination, training/ professional development, and leadership support. Our advising team offers pathways counseling to prospective and current students, and TSI advising. The office is located in the Academic Success Center at Sage Hall.

Position Overview

The Administrative Specialist under supervision from the Senior Admin Coordinator will support multiple teams and two physical spaces for the Office of Advising Services and Student Success. The position will be responsible for providing administrative support, and customer-oriented services to staff and students.

Minimum Qualifications

Associate's degree and three years' of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

* Exceptional customer service skills.
* Intermediate Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

* Knowledge of company or university building operations and communications
* Experience with managing day-to-day suite/reception operations and communications
* Skill in planning, implementing, and evaluating events, trainings, and workshops
* Experience with procurement processes, managing purchasing cards and reports
* Knowledge of company or university financial systems and reporting tools

Required License/Registration/Certifications

Job Duties:

• Provides support to the office/area while being a resource to assist with the resolution of various administrative matters.
• Responsible for travel and purchasing for the department. Orders and receives supplies and manages departmental inventory
• Composes a variety of materials including correspondence, reports, forms and meeting notes. Assists with the collection of data and analysis and the preparation of materials for meetings and conferences and provide assistance to the completion of reports.
• Supports the planning and implementation of events. Handles a variety of logistics including room scheduling, menu development, supply ordering, and timely delivery to stakeholders.
• Serve as a secondary manager to the student worker teams and assist with the hiring, training, and functional supervision.

Work Schedule:

M-F 8:00AM-5:00PM, occasional evenings and weekends

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.

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