Administrative Technician
State of Nebraska

The work we do matters!

Hiring Agency:
Transportation - Agency 27

Location:
Lincoln, NE

Hiring Rate:
$17.498

Job Posting:
JR2024-00009985 Administrative Technician (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
10-02-2024

Job Description:
The Nebraska Department of Transportation (NDOT) Construction Division has an exciting opportunity for a motivated teammate to work with us to provide administrative and technical assistance to the Division and Districts for better roads and transportation services. If you'd enjoy working in a supportive, team-oriented environment that values everyone for the roles they play and appreciates the talent each individual brings to the table, please join our team!

We reward our employee's hard work with a friendly and supportive work environment and a comprehensive benefits package that includes:

• State-matched retirement contribution of 156%
• 13 paid holidays
• Generous leave accruals that begin immediately
• Military leave
• Tuition reimbursement program
• Dependent tuition reimbursement program with partnering Nebraska community colleges
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• 79% employer-paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and Development based on your career aspirations
• Job security and stability, even during times of economic hardship
• Employee Assistance Program
• Fun, inviting teammates

JOB DUTIES:

• Assist Division Head (DH) by providing timely information, answering questions, phone calls, and handling details.
• Maintain confidential information, computer databases, and spreadsheets.
• Upload documents to On-Base.
• Organize, plan and manage the DH's calendar and schedule.
• Meet with DH to determine priorities, receive assignments, and coordinate activities/meetings.
• Greet and direct visitors to meeting rooms and to appropriate individuals.
• Send reminders and bulletins via email.
• Answer multi-line phone, monitor correspondence, and collect background information for responses.
• Schedule meetings, and reserve conference rooms for DH and division staff.
• Assist division staff with Kronos, the attendance, and payroll system.
• Complete and submit User Access Requests (UAR) for new hires and division internal employee transfers.
• Maintain division Outlook address groups and assist with updating division organization chart.
• Create agendas, and attend/prepare minutes for the division staff meetings.
• Prepare and process recognition letters for DH's approval/signature.
• Print and distribute confidential letters/memos sent via email to and from HR.
• Proofread correspondence for division staff.
• Scan miscellaneous letters and memos created within the division and send to the appropriate person or upload to OnBase.
• Complete order/payment forms, expense reimbursements, travel requests, registration forms, and on-line building maintenance requests.
• Reconcile monthly statements for Purchase Cards.
• Order and maintain office supply inventory.
• Schedule maintenance and repair of office equipment.
• Assist in the hiring process for temporary employees.
• Enter Contract Information into AASHTOWare.
• Assist with entering and maintaining the Certificate of Insurance Database.
• Point of Contact for the Unified Communications Technology.
• Perform other duties as assigned.

Requirements/ Qualifications

Minimum Qualifications:Coursework/training or experience related to research, presentation, or publication in an area related to the programs or functions of the employing agency; business administration; accounting; customer service; and/ or technical support work, including use of computer software such as word processing, spreadsheets, and database management.

Preferred Qualifications:A minimum of three years experience as an Administrative Assistant/Technician in a professional office setting. Experience using Microsoft Word, Excel, Outlook, On-Base. Experience in basic office accounting, payroll, answering multi-line telephone and making travel arrangements.

KNOWLEDGE / SKILLS / ABILITIES:

• Good interpersonal skills and be able to deal professionally with the public.
• Must have the ability to project a professional presence and be able to work under pressure.
• Ability to multi-task and work well with many different personalities in a division setting.
• Ability to independently prioritize work, organize time, and meet deadlines.
• Ability to interpret written policies and provide this information to the public and others.
• Ability to communicate effectively, concisely and accurately.
• Ability to proofread and correct/write with grammatical accuracy.

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.

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