Arts & Sciences Department Administrator
Dartmouth College

Posting date:

08/27/2024

Open Until Filled:

Yes

Position Number:

0045200

Position Title:

Arts & Sciences Department Administrator

Department this Position Reports to:

Earth Sciences

Hiring Range Minimum:

$60,000

Hiring Range Maximum:

$69,000

Union Type:

Not a Union Position

SEIU Level:

Not an SEIU Position

FLSA Status:

Exempt

Employment Category:

Regular Full Time

Scheduled Months per Year:

12

Scheduled Hours per Week:

40

Location of Position:

Hanover, NH 03755

Remote Work Eligibility?:

Onsite only

Is this a term position?:

No

Is this a grant funded position?:

No

Position Purpose:

To manage, oversee and coordinate all administrative functions of the department/program, including prioritization of multiple activities. To advise and support the Chair and faculty on programmatic and administrative matters, ensuring efficient, accurate and timely operations and sound fiscal management.

Description:

This position will be an on-site role with occasional exception made for remote work.

Required Qualifications - Education and Yrs Exp:

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

• Excellent verbal and written communication and interpersonal skills.
• Strong planning and organizational skills.
• Knowledge of financial and budget principles and procedures.
• Ability to acquire new technical skills and implement new procedures.
• Attention to detail and accuracy.
• Ability to work independently and as a team member.
• Ability to maintain confidentiality and security.
• Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.

Preferred Qualifications:

• Bachelor's degree and at least 5+ years relevant experience in a highly autonomous setting.

Department Contact for Recruitment Inquiries:

Meredith Kelly

Department Contact Phone Number:

603-646-9647

Department Contact for Cover Letter and Title:

Meredith Kelly, Chair Department of Earth Sciences

Department Contact's Phone Number:

603-646-9647

Equal Opportunity Employer:

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?:

Not an essential function

Special Instructions to Applicants:

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link:

https://searchjobs.dartmouth.edu/postings/75475

Description:

Administration:

• Independently manages, oversees and coordinates all administrative functions and day-to-day operations of the department/program

Percentage Of Time:

15%

Description:

Budget/Financial Management

• Develops, manages and reports on department/program budget within parameters set by DOF Fiscal Office including operating accounts, gifts and endowments.
• Oversees, reconciles, and reports on all financial matters for the department.

Percentage Of Time:

10%

Description:

Faculty Support

• Coordinates and organizes faculty searches, visiting and research faculty appointments, tenure cases, annual reports and other internal department/program support.

Percentage Of Time:

10%

Description:

Curriculum Support

• Assists chair with teaching course schedule, coordinates cross-listing of

courses, communicates requirements to students, tracks majors and minors, acts
as liaison for the department with the Registrar's Office. Serves as
liaison with the appropriate Associate Dean of Faculty regarding faculty
teaching schedules and course counts.Percentage Of Time:

15%

Description:

Communication

• Serves as the primary point of contact representing the program to the institution and external constituencies, including maintaining the website, social media and newsletters as well as coordinating stewardship efforts.

Percentage Of Time:

10%

Description:

Event Coordination

• Responsible for the management, coordination and implementation of all department events including department meetings, lectures, workshops, conferences, faculty, guest speakers, student presentations, open houses, social gatherings, alumni events and seminars.

Percentage Of Time:

15%

Description:

Information Management

• Adhering to institutional policies and procedures, maintains a comprehensive array of manual and electronic records such as inventories, budgets, majors/minors records, student information and personnel files, determines retention and disposition for specific information not otherwise covered by institutional policies.

Percentage Of Time:

10%

Description:

Facilities

• Manage all space-management activities, including lab renovations, building improvements, general maintenance, office space assignments, and access issues. Collaborates with Facilities and the Office of Sponsored Projects to ensure compliance with federal space utilization requirements.

Percentage Of Time:

5%

Description:

Human Resources

• Hires, trains and supervises and evaluates administrative assistant and student employees according to department/program administrative structure. Works with faculty and HR on personnel related matters, including hiring, performance management, compensation and terminations.
• Monitors and processes graduate student stipends, tracks student progress, and advises on program requirements. Coordinates graduate student recruitment and manages Graduate Teaching Assistant (TA) assignments and duties, maintaining records, collaborating with faculty, and providing ongoing support throughout the academic year.

Percentage Of Time:

10%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--:

Performs other duties as assigned.

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