Associate Director of Finance (Financial Administration Leader)
Indiana University

Department

UNIVERSITY EVENTS AND CONFEREN (UA-UECO-IUBLA)

Job Summary

This position is responsible for the integrity of the IU Conferences general ledger and advanced accounting and cash flow activities for Indiana University Conferences, which provides conference services for all university campuses totaling in excess of $11M in revenue, $6M in expenses and over 1,500 conferences and events annually.

Department-Specific Responsibilities

• Works with departmental staff for accounting and comparison of cash flows and expenses and proper billing procedures; prepares departmental financial reports.
• Manages the business aspects of the auxiliary unit by proposing and obtaining university approval for annual rates, conducting ongoing comparisons of rates vs. revenue, and auxiliary accounting reporting.
• Evaluates current financial reporting systems, accounting and collection procedures, operating systems, and budgets and make recommendations for changes to procedures, operating systems, budgets and other financial control functions as necessary.
• Summarizes and forecasts on the state of the IUC financial affairs on a quarterly basis.
• Prepares quotes, budgets, and budget justifications for new and ongoing funding applications.
• Performs journal entries consistent with generally accepted accounting principles (GAAP).
• Prepares balance sheet reconciliation, monitor's accruals, and analyzes information by creating complex reports.
• Responds to and resolves discrepancies and problems.
• Leads and directs members of Indiana University Conferences staff who are engaged in the areas of finance, accounts receivable and payables, procurement, and travel management.
• Leads in the development of and support of strategic financial planning, reporting, and overall management of fiscal operations.
• Manages the organization's financial function with cognizance of the broader mission, objectives and financial environment of the university as a whole.
• Acts in a financial stewardship capacity, managing financial risks and preserving assets.
• Develops, analyzes, and interprets financial data and accounting information to evaluate operating results in terms of performance against organization financial objectives and budget, and other matters bearing on the fiscal soundness and operating effectiveness of the organization.
• Manages the areas of financial planning, budget management, financial reporting and analysis, and core accounting functions.
• Maintains clear and transparent communication channels with others in the executive management team.
• Assists the Executive Director in establishing budget priorities and designing strategies to meet those priorities; plays a key role in departmental and divisional strategic planning initiatives.
• Assists with implementation of program initiatives, environmental scanning processes, and personnel management.

General Responsibilities

• Directs the daily and long-term financial and/or administrative operations of multiple institution organizational units or a multi-faceted academic research and teaching unit within a school or college.
• Responsible for accuracy, timelines, and the general integrity of the Financial Administration family.
• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages complex revenues including internal and external sources.
• Directs the management of general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Prepares operating and project budget drafts. Creates annual revenue and expenditure budget for school or support unit.
• Monitors functional area budgets and reports any significant deviations from approved budgets. Develops budgetary policies and procedures.
• Supervises business support personnel.
• Develops, plans, and directs special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services.
• May oversee and direct variety of human resources activities including employment, labor relations, benefits, training, and classification for functional area.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in finance, business, or related field

Preferred

• Master's degree

WORK EXPERIENCE

Required

• 4 years related functional experience
• 1 year of management experience

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Excellent organizational skills
• Excellent collaboration and team building skills
• Effectively coaches and delivers constructive feedback
• Instills commitment to organizational goals
• Demonstrates excellent judgment and decision-making skills
• Effective conflict management skills
• Builds and manages effective teams
• Experience using large scale financial platforms in and/or for a variety of financial operations
• Advanced ability to interpret financial documents from an accounting, policy, and practice perspective
• Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures
• Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP)
• Ability to mine data from multiple sources and integrate into usable formats
• Ability to clearly present material and make it accessible to a variety of audiences
• Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws
• Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations
• Knowledge of human resources laws and procedures as related to managing staff; Knowledge and understanding of the importance of mentors and mentorships
• Demonstrated ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long-term planning

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Sr. Operational

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

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Telephone: 812-856-1234

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