CENTRAL STORES COORDINATOR (PERM/FT/BENEFITS)
Harford County MD

Nature of Work

Coordinates and controls the flow of the purchase, receipt, storage, and issuance of materials, supplies, tools, equipment, and parts through a central store in a major division of Public Works. Work includes requisitioning supplies and materials; taking and maintaining inventories; keeping related clerical records and preparing expenditure reports; maintenance of the division's computerized inventory program, and overseeing the activities of Storeroom Assistants engaged in equipment handling, storing and maintaining stock in the storeroom.

An employee in this class works under minimal supervision and is expected to exercise independent judgment in carrying out assignments.

Examples of Duties

(The following examples illustrate the work performed in the positions in the class. Positions may require some or all of these examples depending on the organization of work within the department. The list is not inclusive. A position may require duties not listed, if necessary, to accomplish the work of the department.)

• Purchases supplies and materials for the division's operation, with final authority to purchase up to $5,000.00. Supplies information for bid requirements, including specifications, quantities, etc.:
  • Prepares purchase orders for procurement of supplies and materials for various division programs. Consults catalogs and contacts suppliers by telephone to obtain the necessary price quotations; obtains specifications if applicable. Meets with vendors to discuss prices, safety, quality, new products, etc. Maintains files on vendors used to procure supplies; refers new vendors to the Procurement Department for placement on bidder's list.
• Maintains and updates a computerized Central Stores Inventory of supplies on hand to verify inventory records and correct discrepancies:
  • Physically counts stock and posts to inventory records quantity, cost, and type of material received, stored, and issued; prepares and submits inventory reports to the Treasury Department.
  • Takes spot inventories as required. Checks inventory record of items on hand and when order point is reached, requisitions amount necessary to meet minimum inventory level.

Trains assign daily tasks to and review the work of Storeroom Assistants.

Advises workers on methods of equipment handling, storing, and maintaining stock

Discusses vendor contacts, priorities, requisitions to be worked on, supplies to be ordered, etc.

Plans layout of stockroom and other storage areas, considering turnover, size, weight, and related factors of items stored.

Prepares monthly expenditure reports for review by supervisor.

Coordinates the distribution of uniforms. Receives uniforms, checks sizing, and quantities with uniforms ordered and distributed.

May drive a pick-up truck to pick up incoming stock for the storeroom.

Participates in snow removal and is on 24-hour call during snowstorms and other emergencies.

Minimum Qualification Requirements

KNOWLEDGE, SKILLS, AND ABILITIES:

• Good knowledge of purchasing procedures; inventory methods
  
• Knowledge of personal computer operations; supplies and equipment used in the department's operation
  
• Human relations skills to deal effectively with visitors, employees, suppliers/vendors in person or on the telephone
  
• Ability to maintain files, inventory records, and prepare related reports
  
• Ability to organize tasks and time to ensure the timely and smooth flow of supplies to work crews
  
• Ability to lead others in task performance
  
• Ability to lift heavy items
  

EDUCATION:

Possession of a high school or vocational/technical school diploma or GED Certificate.

EXPERIENCE:

Five (5) years of store-keeping, warehousing, stock clerking, or office clerical experience. Experience must have included personal computer operations and familiarity with the following software - Word, Excel, Outlook, etc.

LICENSE:

Please be advised this position requires a valid driver's license. Your application will not be considered if you fail to include the full driver's license number on the electronic application.

SAFETY:

Must comply with all Federal (OSHA), and State of Maryland (MOSH), safety regulations, and applicable Harford County safety policies, procedures, or manual as required for this position.

COMPENSATION:
Other compensation to include but not limited to:

• Overtime
• Compensatory time
• Shift Differentials

BENEFITS:

Harford County offers an exceptional benefits package that includes:

• Health, Dental & Vision insurance
• Flexible Spending Accounts
• State Retirement Plan and Deferred Compensation
• Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• Generous Leave Package & Paid Holidays
• Tuition Reimbursement

Notes

Additional related education may be substituted for the experience requirement on a year-for-year basis for up to two (2) years. The education-for-experience substitution option requires proof by the selected candidate.

Selected candidate will be subject to random drug and/or alcohol screenings.

FRINGE BENEFITS
(Effective July 1, 2023)

ANNUAL LEAVE - Begin accruing first day of employment and cannot be taken until successful completion of probationary period, EXCESS of 40 DAYS [320 hours] will be deposited into an 106 Premium Reimbursement Account.

0 months - 3 years 1 day per month (12 days per year)
4 years - 9 years 1 ¼ days per month (15 days per year)
10 years - 15 years 1 ¾ days per month (21 days per year)
Over 15 years 2 days per month (24 days per year)

* Please note that leave is prorated according to your status determined by actual hours worked*

SICK LEAVE - Begin accruing first day of employment (UMLIMITED ACCUMULATION)

1 day is allowed after first month of employment
1 ¼ days per month accumulation

PERSONAL LEAVE - For new employees, personal leave is prorated according to schedule below, for the first year only. Any employee on board as of December 31st of each year automatically receives 8 days as of January 1st the following year. (NOTE: Personal Leave may not be taken until successful completion of probationary period; personal leave will be lost if not taken before December 31st of each year.)

1/1 to 1/31 6 days 4/1 to 4/30 3 days
2/1 to 2/28 5 days 5/1 to 5/31 2 days
3/1 to 3/31 4 days 6/1 to 6/30 1 day
7/1 to 12/31 0 days
FAMILY LEAVE - Up to 12 weeks per year

FUNERAL LEAVE - 3 days + 1 day for extended travel

MILITARY LEAVE - 3 weeks per year with no loss in pay for Reserve or National Guard Training, Active Duty and serving during emergencies.

CIVIL LEAVE - No loss in pay while serving Jury Duty.

RETIREMENT - State Pension System (7% employee contribution)

COUNTYFLEX - Provides the employee with a range of health care and other employee benefit options which gives employee the opportunity to design a benefit plan that best meets the employee's needs. Employee may use available credits to purchase the following:

HEALTH INSURANCE - CareFirst Triple Option and BlueChoice Opt-Out Plus Open Access and Kaiser Permanente (all plans include prescription drug coverage)

DENTAL INSURANCE - CareFirst Dental PPO Plus Plan and CareFirst Dental PPO Plan

VISION INSURANCE - Provided through BlueVision Plus

FLEXIBLE SPENDING ACCOUNTS - Provided through American Fidelity. Employees may fund health and child care expenses on a pre-tax basis.

PRE-TAX - All deductions for health, dental, vision and flexible spending accounts are subject to deductions from paycheck before federal and state taxes are applied.

LIFE INSURANCE -
Provided through MetLife - $50,000 policy - NO COST TO EMPLOYEE

SUPPLEMENTAL LIFE (TERM/WHOLE/UNIVERSAL AND AD&D)
Provided through MetLife.

LONG TERM DISABILITY - Provided through MetLife.

DEFERRED COMPENSATION -
Lincoln Financial Group - Retirement Consultant David Weiland
Phone 410-236-2494 Email- Dave.Weiland@LFG.com
[Customer Service Representative 1-800-234-3500]

RETIREE HEALTH CARE INSURANCE BENEFITS-
Employees hired on or after 7/1/2010 will have an automatic Retirement Health Savings account made available as the primary retiree healthcare benefit. This 105(h) Universal Reimbursement Account will only be able to be accessed upon separation of service and/or retirement whichever applicable. These accounts are employer funded, tax free, & portable with 20 different Nationwide investment options.
These funds are solely for the use of offsetting your premium health care cost, prescriptions, co-pays and deductibles. Upon death funds are made available immediately to the surviving spouse or qualified dependents (as defined by the IRC 152 (a).

DEATH BENEFITS - PAID BY COUNTY

50% of accumulated sick leave

All accumulated annual leave

Personal leave (maximum of 2 days)

$50,000 life insurance

One (1) month's salary

PAID BY RETIREMENT
One year's pay (after 1 year's service) plus employee's contributions refunded with interest.

HOLIDAYS - 11 per year:

New Year's Day January 1st
Martin Luther King, Jr. Day 3rd Monday in January
President's Day 3rd Monday in February
Memorial Day last Monday in May
Juneteenth June 19th
Independence Day July 4th
Labor Day 1st Monday in September
Veteran's Day November 11th
Thanksgiving Day 4th Thursday in November
Friday after Thanksgiving
Christmas Day December 25th

OTHER BENEFITS: Employee Assistance Program
Travel and Official Expense Reimbursement
Uniforms and Safety Clothing
Tuition Assistance
Legal Plan

Agency Harford County

Address 220 South Main Street

Bel Air, Maryland, 21014

Phone 410-638-3201

Website http://www.harfordcountymd.gov

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