HR Assistant (Part-Time)
Mindseeker Inc.

Job Title: HR Assistant (Part-Time)
Location: Ashburn, VA (Hybrid)
Reports to: HR Director
Working Hours: Up to 20 hours weekly, flexible schedule Monday through Friday, between the hours of 8am to 5pm.

Job Summary:
We are seeking a detail-oriented and organized part-time HR Assistant to support our Human Resources department. The ideal candidate will assist with day-to-day HR operations, ensuring efficiency and compliance, while contributing to a positive work environment. The ideal candidate will provide high quality HR support to assist in ensuring the department runs smoothly and aligns with company policies and procedures.

Key Responsibilities:

• General HR Support:
  • Assist with fielding questions and addressing employee inquiries, providing support and guidance on HR-related policies and procedures.
  • Maintain accurate and up-to-date employee records, including documentation, benefits, and other employment-related details.
  • Prepare and process HR-related documents such as employment letters, new hire documents and change notices.
  • Assist in maintaining HR databases and ensure data integrity.
  • Supports the implementation of various programs such as the New Hire Buddy Program to promote a positive workplace culture.
  • Assist with responding to employment verification requests.
• Benefits Administration:
  • Input new hire data in benefits database Employee Navigator.
  • Process Health Savings Account contributions.
  • Conduct quarterly paid time off accrual audits and adjust accruals based on employee tenure.
  • Set up and track 401k loan requests in Paylocity.
  • Assist with benefits invoice reconciliation.
• Compliance:
  • Assist in running reports and gathering data to support various federal and state compliance reports and surveys.
  • Import employees' hours worked to benefits database, Employee Navigator, for ACA compliance.
  • Conduct annual internal audits for employee's I9 document and documentation.
• HR Projects:
  • Assist with various HR-related projects, including employee recognition and wellness programs.

• 2+ years of experience in human resources, with a focus on HR administration.
• Bachelor's degree in Human Resources, Business Administration, or a related field (preferred but not required).
• Knowledge of HR practices, employment law, and regulations.
• Strong interpersonal and communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Excellent organizational and multitasking skills.
• Proficiency in Microsoft Office Suite
• Familiarity with Paylocity, Employee Navigator, and DocuSign or similar databases and systems.

• Ability to work independently and manage multiple priorities in a part-time capacity.
• Familiarity with HR compliance and labor laws.