Hybrid Administrative Associate - Mon - Fri 8am-5pm or 9am-6pm
Williams Lea

Williams Lea is hiring for a Hyb Administrative Associate for our Wheeling, WV office to work Monday to Friday 8:00 am to 5:00 am or 9:00 am to 6:00 pm!

Pay: 16.50/hour

Benefits:

• Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
• 401k Retirement Savings Plan Including Employer Match
• Paid Time Off (PTO)
• Life Insurance
• Paid Parental Leave
• Short-term & Long-term Disability
• Healthcare & Dependent Care Flexible Spending Accounts
• Domestic Partner Coverage
• Commuter Benefits
• Legal Assistance
• Employee Assistance Program (EAP)
• Company Provided Parking
• Additional Employee Perks and Discounts

The Administrative Assistant is a professional delivering exceptional customer service to external stakeholders.

Job Duties

• Maintain/cover the reception desk
• Receive daily deliveries and mail
• Greet and assist visitors to the office and provide general support (answer questions, photocopy, etc.) to visitors
• Organize and schedule meetings and appointments in conference rooms, including assisting sub-tenants with conference room needs
• Make arrangements for and coordinate catering for in-office events/meetings
• Enter vendor invoices into Chrome River, investigate past due invoices and ensure payment
• Print documents for other staff/attorneys
• Prepare certified mailings
• Prepare UPS packages
• Ensure evening mail and UPS packages are sent
• Coordinate activating/deactivating building access and parking cards
• Clean conference rooms after meetings/events
• Clean kitchen at end of the day
• Back-up office services personnel when absent
• Perform as back-up receptionist for other offices, when necessary
• Carry out other administrative clerk duties such as light typing, copying, scanning, as needed

Job Qualifications

• High school diploma or equivalent
• Minimum (1) year administrative support experience preferably in a legal, banking or large corporate environment
• Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
• Familiar with other software programs for providing administrative support
• Strong attention to detail; able to work on multiple projects simultaneously
• Must have good organizational skills
• Must be able to meet deadlines and complete all projects in a timely manner
• Ability to handle sensitive and/or confidential documents and information
• Able to exercise good judgment to make decisions that conform to business needs and policy
• Good problem solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
• Ability to maintain professional composure when working with immediate deadlines
• Ability to work both independently and collaboratively as part of a team
• Ability to work in a fast paced environment
• Ability to communicate professionally both verbally and in writing
• Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
• Must be self-motivated with a positive attitude
• Proven customer service skills are required in order to create, maintain and enhance customer relationships

Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We're always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.

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