Inventory Specialist
Newton-Wellesley Hospital(NWH)

Title: Inventory Specialist

HR ID#:

Department: Materials Management

Reports to: Supervisor

Date Description Last Revised/Approved: February 2020

Job Summary:

Under the general direction of the Operations Manager and within hospital and departmental guidelines, the Inventory Specialist maintains the overall maintenance of Patient Care Areas and the Materials Management Storeroom. The Stat room holds emergent supply needs.

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Essential Functions:

• Is the primary person responsible for placing storeroom orders.

• Maintains and manages PAR level adjustments for inpatient units.

• Monitors expiration dates of sterile commodities following JCAHO guidelines, by rotating stock and visually checking expiration dates, to ensure usage or return to inventory prior to expiring.

• Provides customer service support to end-users and staff members regarding product location, delivery and returns.

• Report discrepancies, problems or questions to the Asst. Operations Manager related to the acquisition and distribution process such as stock outs and backorders.

• Provides support to Supply Support staff members regarding product location, delivery and returns; runs "Where Held" reports in PeopleSoft when required.

• Interface with key distributor re: backorders, substitutes and inventory information on critical products.

• Assist customers regarding product availability, obtaining substitutes or need for expedited shipments; follow-up/communicate with customers regarding status. Key customers include: all inpatient, SDSU/PACU, selected outpatient, Pharmacy (stock room ).

• Online purchasing of special order products via EBuy direct from manufacturers and vendors as required.

• May provide training to new staff members.

• Follows Hospital, JCAHO and DPH guidelines and procedures.

• Exercises appropriate body mechanics, care and caution when handling and delivering materials.
• Materials Management employees will have access to medication/supply rooms while performing job duties such as, but not limited to the following: Replenishing/Replacing Linen Carts, Delivering/Removing Oxygen Tanks, Placing/Stocking Supply orders.

• Performs other duties as assigned.

Marginal Functions

• May update the departmental computer database for discharge information.

Qualifications:

Education

• High school diploma or equivalent experience

Experience

• 2 years of experience preferred.
• Demonstrated knowledge of FIFO and special work assignments
• Demonstrated ability to work effectively with others in a customer-focused environment

Knowledge/Skill

• Ability to understand and follow directions
• Ability to communicate and make self-understood
• Ability to use computer applications such as Peoplesoft and Microsoft Windows/Office/Outlook

Physical Environment:

• Responsible for handling incoming calls/ assisting customers/providing support to staff and changing priorities as needed.
• Standing/walking most of 8-10 hour shift.
• Lifting/carrying up to 50 lbs.
• Pushing/pulling over 50lbs

Physical Standards of Job Description:

• Constantly - 75% or more of the worker's time is spent in the activity
• Frequently - 25% to 75% or more of the worker's time is spent in this activity
• Occasionally - 5% to 25% or more of the worker's time is spent in this activity
• Rarely - under 5% or more of the worker's time is spent in the activity
• N/A - not applicable

Basic activity being performed

C

F

O

R

N/A

Comments

Walking

X

Standing

X

Sitting

with back support

X

without back support

X

Reaching

Overhead

X

Forward

X

Lateral

X

Low

X

Stooping

X

Bending at waist

X

Crouching

X

Bending at knees

X

Kneeling

X

Climbing

X

Crawling

X

Twisting

X

Balance

X

Other:

Other:

Pushing Tasks by weight

5 lbs

X

5-15 lbs

X

15-40 lbs

X

40-75 lbs

X

75-100 lbs+

X

Pulling Tasks by weight

5 lbs

X

5-15 lbs

X

15-40 lbs

X

40-75 lbs

X

75-100 lbs+

X

Lifting Tasks by weight

5 lbs

X

5-15 lbs

X

15-40 lbs

X

40-75 lbs

X

75-100 lbs+

X

Sensory Requirements

Yes

No

Comments

Visual Activity

Close paper work

X

VOI used

X

Color vision required

X

Visual monotony

X

Hearing Activity

Conversation

X

Monitoring Equipment

X

Telephone

X

Transcription

X

Background Noise

X

Sensory Discrimination

Hot/Cold

X

Sharp/Dull

X

The above is intended to describe the general contents and requirements of work being performed by people assigned to this position. It is not intended to be construed as an exhaustive statement of all duties, responsibilities or skills of personnel so classified.

Qualifications
Qualifications:

Education

• High school diploma or equivalent experience

Experience

• 2 years of experience preferred.
• Demonstrated knowledge of FIFO and special work assignments
• Demonstrated ability to work effectively with others in a customer-focused environment

Knowledge/Skill

• Ability to understand and follow directions
• Ability to communicate and make self-understood
• Ability to use computer applications such as Peoplesoft and Microsoft Windows/Office/Outlook

EEO Statement
Newton-Wellesley Hospital will provide equal employment opportunities to all applicants and employees without regard to race, color, religion, gender age, national origin, disability, marital status, genetic information.

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