Manager, Divisional Student Events
The University of Chicago

Department

SSD: Dean of Students - Staff and Temporary Employees

About the Department

The Dean of Students Office in the Division of the Social Sciences provides critical support structures and guidance to students and faculty and advances the academic mission through an inclusive and student-centered approach. In collaboration with the departments and programs within the Division of the Social Sciences as well as the broader University community, the office supports students' education and development both inside and outside the classroom. The Dean of Students Office works closely with the Academic Dean's Office to set and implement academic, admissions, and financial goals and policies for the Division of the Social Sciences.

Job Summary

The job provides professional support and solves straightforward problems in a broad range of operational business activities in the creation of plans for events programming, marketing, and logistics. With guidance from others, monitors the execution of events.

Reporting to the Associate Dean of Students for Student Advancement and Diversity, the Student Event Manager will manage divisional graduate student programming, including program budgets and student communications to achieve strategic divisional goals, including the support and well-being of a large and diverse graduate student population. Working closely with the Executive Director and Assistant Dean of MA Programs in the Social Sciences, Student Event Manager will organize and execute a variety of MA-specific program events, including both major annual events and more frequent small events. The Student Event Manager will also support the recruitment of new graduate students by planning and implementing programs for prospective students, including the Campus Days for Visiting Students.

Responsibilities

• Partner with Associate Dean of Students, Advancement and Diversity to oversee the Peer Mentor program, First Year Scholars program, and Dissertation Incubators.
  
• Plan and organize regular student wellness activities and open social hours for graduate students to meet with the Dean of Students and the Deputy Dean for Doctoral Education.
  
• Working closely with the Executive Director and Assistant Dean of MA Programs in the Social Sciences, organize and execute a variety of MA program events, including both large events like Staff and Student Orientations, annual Career Exploration Events, and the End-of-Year Celebrations, along with more frequent small events, like collaborative writing workshops, and program-specific social and academic events.
  
• Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
  
• Sets up any A/V equipment.
  
• Supervises and staffs events.
  
• Provides post-event feedback on turnout and vendor performance.
  
• Create and propose event budgets as outlined by project needs and objectives.
  
• Monitor budgets for events whose support comes from several different departments.
  
• Keeps track of all expenses, and prepares reports on costs.
  
• Write, design, and send monthly Dean of Students email newsletter to students, with input from the DOS team, the Deputy Dean for Doctoral Education, and the Faculty Director and Executive Director of the MA programs.
  
• Develop, maintain, post, and share an annual event calendar with all MA staff and students.
  
• With the SSD Communications Team, produce and maintain marketing materials for events, including social media posts, websites, posters, brochures, and digital display slides.
  
• Generate onsite event materials, such as printing and assembling name badges and other supplies, table tents, basic event signage, etc., following university and divisional branding guidelines.
  
• Collaborates with the Graduate Recruitment Manager and/or Graduate Recruitment Manager.
  
• Assist with event logistics for MA recruitment events and annual visit days.
  
• Contact prospective and admitted students to answer their questions about the programs.
  
• In collaboration with the Associate Dean of Students, Advancement and Diversity, recommend, develop, and evaluate appropriate intervention strategies to promote student success and persistence.
  
• Work with stakeholders around division to evaluate the effectiveness of activities in achieving program objectives.
  
• Research and propose events that further the strategic goals of the Division.
  
• Communicate regularly with other campus offices that put on student programming, including UChicagoGRAD, Center for Identity + Inclusion, the Office of Civic Engagement, the Office of International Affairs, and Student Wellness, to understand the landscape of student programming around campus and where collaborations would be possible and advantageous.
  
• Proactively contribute to overall team success by presenting ideas, identifying problems, anticipating needs and researching solutions.
  
• Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
  
• Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.
  
• Performs other related work as needed.
  

Minimum Qualifications

Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
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Certifications:

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Preferred Qualifications

Education:

• Bachelor's degree.
  
• Master's degree in relevant field of study.
  

Experience:

• Minimum of two years experience event planning.
  

Preferred Competencies

• Demonstrated experience in developing, coordinating, and organizing an array of student programs and support services.
  
• Demonstrated ability to collaborate effectively with key partners and stakeholders on campus.
  
• Ability to maintain confidentiality and respect the privacy of students and staff.
  
• Exceptional critical thinking and problem-solving skills.
  
• Effective interpersonal, verbal, and written communication skills.
  
• Must be able to demonstrate an ability to positively interact and maintain quality relationships with diverse student and staff/faculty populations and other important stakeholders at the university.
  
• Must be organized, flexible, highly detail-oriented, and able to manage multiple responsibilities effectively.
  
• Demonstrated commitment to cultural competency and ability to serve the needs of diverse students, especially those holding historically marginalized or underrepresented identities.
  

Application Documents

• Resume (required)
  
• Cover letter (required)
  
• References (3) (required)
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Communications

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

37.5

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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