Production & Facilities Manager
University of Pennsylvania

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job TitleProduction & Facilities ManagerJob Profile TitleAssociate Director C, Arts and Media, Performing ArtsJob Description SummaryThe Production & Facilities Manager: IGT is responsible for the successful management, coordination, and supervision of all events at the Iron Gate Theatre.

This position is part of the Penn Live Arts Production Department and a key member of the PLA operations team, collaborating closely with internal PLA departments such as Events & Guest Services and the Box Office, in addition to university collaborators Platt Student Performing Arts House and the PAC Shop.

This role's responsibilities include, but are not limited to: managing the facility, ensuring all events and activities are appropriately staffed & supervised, providing some of the supervision themselves; coordinating facility schedule and access for clients/stakeholders and ensuring safety regulations; production managing events in the space, working with users of the facility to understand, coordinate, and enact all technical needs for rehearsals and performances; ensure upkeep of the facility by coordinating housekeeping schedule and placing work order requests for routine maintenance; providing data management in PLA's event management platform (currently Artifax), ensuring space, resource, and staff booking are correct and working with the PLA Finance Office to initiate billing; maintaining A/V and theatrical technology in the facility per PLA operations procedures; providing A/V and theatre technology support to users of the facility.Job Description

Job Responsibilities

• Venue Management - ensure all activities are appropriately staffed & supervised by the appropriate department. Coordinate facility schedule and access with clients/stakeholders. Ensure adherence to University and PLA safety guidelines. Provide an active supervisory presence.
• Production Management - work with users of the facility to understand, coordinate, and enact all technical needs for rehearsals and performances. Project and communicate budget and cost impact of production needs. Develop production schedules in collaboration with users of the space.
• Facility Management - ensure the upkeep of the facility. Coordinate housekeeping schedule with the cleaning contractor. Place routine maintenance work orders with the commercial property management company and ensure timely and accurate completion of work. Work with Director of Venues & Capital Projects on work and repair requests that fall outside of routine maintenance.
• Data Management & Invoicing - build all events in PLA event management platform (currently Artifax), assign appropriate resources and price codes, ensuring accuracy of charges. Work with PLA Finance Office to initiate billing procedures for space usage.
• Administrative - use Penn and PLA specific administrative platforms for their respective uses such as calendar management, expense tracking, labor requests, purchasing requests, and other administrative functions.
• A/V & Theater Technology - maintain house equipment and rep sound and lighting plots. Collaborate with PLA Production Team on changes, inventory concerns, and other needs.
• Stakeholder engagement - work closely with student and University stakeholders. Host training sessions in collaboration with Platt Student Performing Arts House and the PAC Shop.

Qualifications

• Bachelor in Technical Theater and 3 to 5 years of experience or equivalent combination of education and experience is required.

Application Requirement

• A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Job Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolPenn Live ArtsPay Range$51,824.00 - $60,000.00 Annual RateSalary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

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