Program Coordinator
The University of Chicago

Department
PSD Computer Science: Administration and Staff

About the Department
The MS in Computational Analysis and Public Policy (MS-CAPP) is a joint program between the Harris School of Public Policy at The University of Chicago.. MS-CAPP is the leading program for students seeking to leverage the power of technology and data science within the field of public policy. Through a highly interdisciplinary curriculum and a wealth of opportunities for applied experience, students build expertise across the realms of computer science, statistics, and public policy analysis, and ultimately embark on a career using modern tools to make a positive social impact.

Job Summary
Reporting to the Program Director, the Program Coordinator will provide a broad range of programmatic, administrative and project support. The Program Coordinator will collaborate with staff in the Department of Computer Science and in the Harris School of Public Policy to ensure that the operations of the MS in Computational Analysis and Public Policy are effectively run. Competitive applicants will be passionate about public policy, social impact, or a related field.

Responsibilities

• Supports staff with administrative tasks such as printing, copying, and scanning.
  
• Creates and maintains up to date program administrative lists and documents.
  
• Prepares standard administrative forms and letters required by students.
  
• Responds to student requests and questions or redirect them to the appropriate team member.
  
• Prepares GEMS reports for faculty and staff, including receipt collection and uploading.
  
• Manages and organizes inventory of program supplies and marketing materials for students and staff.
  
• Facilitates MSCAPP website updates and edits.
  
• Completes program research projects at the direction of program staff/faculty.
  
• Administer the MSCAPP program's internal technology systems including user management, permissions and access, document management, and content sharing.
  
• Serve as a liaison for the program and other departments by sitting on committees and working groups and representing the program's interests as well as raising relevant items to the team.
  
• Plans, organizes, and staffs program events, including room reservations, set up, ordering food and clean up. Evening and weekend hours may be needed for these events.
  
• Assists with information sessions, alumni events, and orientation including preparing handouts and registration confirmations.
  
• Provide event planning and logistics for multi-day conferences with external and internal partners. Evening and weekend hours may be needed for these events.
  
• Oversee and manage the copying, scanning and/or uploading of quarterly and final exams.
  
• Proctors exams and quizzes for students with accommodations.Evening and weekend hours may be needed for these events.
  
• Assists with the hiring of teaching assistants and tutors, including posting the jobs and coordinating with Human Resources to get students hired.
  
• Assistant with the hiring and management of tutors, including posting the jobs and coordinating with Human Resources to get students hired.
  
• Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.
  
• Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
  
• Performs other related work as needed.
  

Minimum Qualifications

Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Experience:

• Knowledge and skills developed through at least 5 years of work experience in a related job discipline.
  
• Genuine interest in public policy, social impact, or related fields.
  
• Experience in an academic environment.
  

Technical Skills or Knowledge:

• Ability to communicate effectively, both verbally and in writing, and to compose effective and efficient reports and correspondence.
  
• Ability to take initiative and organize and complete projects, at times with minimal supervision.
  
• Proficiency in Microsoft Outlook and Office, including Word, Excel, and PowerPoint
  

Preferred Competencies

• Ability to handle multiple projects and deadlines while maintaining a high level of work quality.
  
• Excellent interpersonal skills.
  
• Ability to handle sensitive and confidential situations and information with absolute discretion.
  
• Strong customer service skills and ability to interact with and serve a diverse population with tact, courtesy, clarity, and diplomacy.
  

Application Documents

• Resume (required)
  
• References (preferred)
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
Administration & Management

Role Impact
Individual Contributor

Scheduled Weekly Hours
37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type
Hourly

FLSA Status
Non-Exempt

Pay Range
$29.23 - $34.36
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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