Records Clerk Messenger - CSP DOJ RMSS
Chickasaw Nation Industries

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

SUMMARY

The Records Clerk Messenger supports the management of centralized onsite active records management program and executes the delivery and retrieval of inactive records stored at an offsite warehouse facility. The records to be managed are located in our Active Records Units (ARUs) onsite, the Records Management Unit (RMU) in Fairfax, VA, our offsite storage at the FRC in Suitland, MD, and our recently acquired storage location at Iron Mountain in Suitland, MD. The management of these paper records include not only tracking records, but the delivery and retrieval from onsite storage and offsite storage facilities and maintaining records throughout their entire life cycle to include annual inventories and file plan creation for these records. Drives and delivers records to requestors and file units.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

Drives the RMU van between the RMU and the Civil Division's offices in downtown Washington, D.C.; between those Civil Division buildings; to other government offices in the Washington, D.C., metropolitan area, to the WNRC in Suitland, Maryland, and to the NARA facility in College Park, Maryland and to Iron Mountain in Suitland Maryland as needed.

Delivers files to requestors and records units and staff, obtain the signature of recipients for all materials delivered, pick up files from records units and staff and pick up files from borrowers when RMU supervisors specifically direct.

Moves supplies, equipment, files, and other materials between the RMU and records management locations and staff in the Washington, D.C., metropolitan area

Schedules the sequence of all deliveries and pickups for each day.

Plans the most efficient route for making those trips, and keeps log of all deliveries and pick- ups

Creates, receives, processes, maintains, retrieves, and retires litigation and other case files.

Records information in logs and in automated tracking systems (CIMS) or other electronic information or record keeping systems concerning files (e.g., adding, deleting, updating, modifying, and correcting tracking records; checking files in and checking them out; transferring files; retiring files; etc.).

Researches CIMS AMMS, and other information systems and finding aids to identify and locate case files.

Identifies, organizes, describes, codes, and labels record materials; interfile documents into files, refile sections, create new file sections physically and on CIMS, label files, and attach bar code labels to them; scan documents; create electronic file folders.

Retrieves files and processes them for delivery to requestors.

Maintains files, including the removal of duplicate copies of records, the preparation of substitute NEWs and substitute closure forms when missing, the replacement of worn or improperly labeled folders, the redistribution of files on the shelves, etc.

Prepares files for transfer to other units or for retirement to the federal records center by labeling, listing, boxing, packaging, and otherwise processing them.

Conducts regular shelf reading and other quality control inventories of files being maintained in all paper and electronic formats.

Performs other records clerk responsibilities at the RMU when not driving the van or making deliveries and pick-ups.

Addresses customer concerns promptly and professionally.

Responsible for aiding in own self-development by being available and receptive to all training made available by the company.

Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize personal output.

Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.

CNI CORE COMPETENCIES

Responsible for the integration of CNI Core Competencies into daily functions, including commitment to integrity, knowledge/quality of work, supporting financial goals of the company, initiative/motivation, cooperation/relationships, problem analysis / discretion, accomplishing goals through organization, positive oral/written communication skills, leadership abilities, commitment to Affirmative Action, reliability/dependability, flexibility and ownership/accountability of actions taken.

COMPLIANCE

Promotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) both for themselves, their employees, and the company as a whole. Fosters an environment in which they and their employees will reportanyviolations or reasonably suspected violation of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract.

EDUCATION/EXPERIENCE

High school diploma or general education degree (GED) and a minimum of one (1) year of college or relevant experience (e.g., paralegal training) and/or training, or equivalent combination of education/experience.

A minimum of six (6) months of on-the-job experience using a computer terminal required.

Two (2) years of experience in records management or filing functions in a legal office environment preferred.

CERTIFICATES/LICENSES/REGISTRATION

Possession of a valid driver's license.

JOB SPECIFIC KNOWLEDGE/SKILLS/ABILITIES

Must maintain a good driving record without repeated accidents or violations of traffic laws and a driving record that is acceptable to the insurance company that must insure the driver for the messenger work.

Experience in filing procedures and techniques.

Experience in maintaining files, including the ability to interpret and apply records policy and filing techniques in a variety of situations, and a firm grasp of numerical, alphabetical, and chronological sequencing.

Record of steady job attendance.

Ability to use a scanner and use electronic document management tools and software and type proficiently.

Ability to work individually, in teams, be detail orientated and interact professionally with government staff.

Must be able to comprehend and follow instructions in English.

Ability to work independently and be detail oriented.

LANGUAGE SKILLS

Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups and/or boards of directors.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!